Reclaim AI
"Reclaim AI earns its reputation by solving a genuinely hard problem: keeping your calendar aligned with your actual priorities rather than just recording what other people book. The priority-based dynamic rescheduling is the feature that makes it feel different from manual time-blocking. The task integration with Asana, Jira, and Linear is particularly strong and is the reason most developers and product managers choose it over simpler scheduling alternatives. The free Lite plan is genuinely useful for solo users evaluating the concept, and the 14-day Business trial gives full platform access before committing. The Starter plan at $8 per user per month annually is competitive for the value delivered. Microsoft Outlook support now has feature parity with Google Calendar which removes the main historical barrier for non-Google users."
- Dynamic rescheduling actually solves the problem of a changing workday
- Deep integration with major project management tools like Jira and Asana
- Permanent free-to-use 'Lite' tier with no credit card required
- Starter plan is more affordable than many manual scheduling competitors
- Feature parity between Google Calendar and Microsoft Outlook
- Proven at scale (500k+ users, 186M focus hours defended)
- Substantial (29%) discount for annual commitment
- Lack of iCloud Calendar support is a barrier for Apple ecosystem users
- Starter plan limits (3 meetings/links) can be tight for active organisers
- No mixed-tier accounts; entire teams must be on the same plan level
- Requires initial time investment to configure habits and priorities effectively
- No integrated email management (focuses strictly on the calendar)
Key Features
AI Priority-Based Dynamic Scheduling
Automatically reschedules and shifts tasks based on four priority levels (P1-P4)
Smart Task Scheduling
Syncs directly with Asana, Jira, ClickUp, Linear, and Todoist to block time by deadline
Habits with Flexible Time Protection
Finds the best daily time for routines (lunch, deep work) within your preferences
Smart Meetings
Analyses all attendees' calendars to find minimal-disruption slots without back-and-forth
Priority-Aware Scheduling Links
Shares availability based on actual work priorities, surfacing more genuine meeting slots
Focus Time Defence
Intelligently marks focus blocks as 'free' when flexible and 'busy' when commitment is needed
Team Analytics
Visualises time spend across meetings, focus, and habits to improve company-wide culture
Multi-Platform (Google & Outlook)
Full feature parity across both major calendar ecosystems
Slack Status Sync
Automatically updates status based on current calendar event type (Meeting, Focus, Break)
Generous Referral Program
Earn Business plan subscriptions by referring new signups
Pricing Plans
$0/mo forever
- ✓ 2 calendars
- ✓ 3 habits
- ✓ 1 scheduling link
- ✓ 1 smart meeting as organiser
- ✓ Solo users only
$8/user/mo annual or $10/user/mo monthly
- ✓ Up to 10 users
- ✓ Unlimited habits & calendars
- ✓ 3 scheduling links & meetings
- ✓ All task integrations (Jira, Asana, etc.)
- ✓ Team stats & analytics
$12/user/mo annual or $15/user/mo monthly
- ✓ Up to 100 users
- ✓ Unlimited links & meetings
- ✓ 12-week scheduling range
- ✓ Custom branding
- ✓ Priority support
$18/user/mo annual only
- ✓ 100+ users
- ✓ SSO and SCIM
- ✓ Domain capture
- ✓ Dedicated success manager
- ✓ HIPAA compliance
About Reclaim AI
Most calendar tools show you when you are busy. Reclaim AI actively manages your time so you stay productive rather than just organised. Connect your calendar and task manager and the AI automatically finds slots for deep work, schedules your pending tasks by priority, protects recurring habits like lunch and exercise, and adjusts everything dynamically when new meetings land.
The core mechanic is a priority system that runs continuously in the background. Assign tasks and habits a priority level from P1 critical down to P4 flexible and Reclaim schedules everything accordingly, automatically moving lower priority blocks when higher priority items need the time. When a colleague books a meeting, your focus blocks shift rather than disappear. When a task deadline moves, the scheduling adjusts across your entire week without any manual intervention.
Smart Meetings finds the optimal time for meetings across all attendees' calendars, considering preferred meeting lengths, buffer times, time zones, and individual availability preferences without email back-and-forth. Scheduling Links replace Calendly with an intelligent booking system that shares your availability based on your actual priorities rather than just your visible free slots. Users consistently report sharing up to 524 percent more availability compared to traditional booking links because Reclaim surfaces genuinely available time rather than conservatively blocking everything.
The task integration is the feature that makes Reclaim most practically useful for professionals managing real workloads. Connect Asana, Jira, ClickUp, Linear, or Todoist and Reclaim automatically creates time blocks in your calendar for each assigned task, ranked by deadline and priority. As tasks are completed or rescheduled in your project management tool, the calendar blocks update automatically. For developers, product managers, and consultants managing multiple projects simultaneously, this eliminates the gap between what is on your task list and what is actually protected on your calendar.
Over 500,000 users across companies including Shopify and Calendly use the platform. Reclaim has defended 186 million hours of focus time and resolved 880 million scheduling conflicts automatically across its user base, concrete scale signals for a productivity tool that works in practice rather than just in demos.
